If you have any questions, please contact Sally Joseph (sjoseph@wsgr.com) or Thomás Barajas (tbarajas@wsgr.com).

Arrival and Departure Dates

  • Attendees should plan to travel to/from the academy on the following dates:
    • Attendees travelling by Air: Arrival on Monday, April 28; Departure on Friday, May 2
    • Local Attendees with a drive time of over 45 minutes: Arrival on Tuesday, April 29; Departure on Thursday, May 1
  • If your travel needs differ from these dates, please contact Sally Joseph.

Air Travel

  • To avoid paying unnecessarily high airfare, all flights must be booked by March 21. Expenses will be reviewed by the executive leadership team.
  • Please book your flight arrangements through Corporate Travel Management and reference “7th Year Academy” using one of the following methods:
  • Flights will be direct billed to the firm. Please follow the firm’s Business Travel Policy when booking your flight.

Hotel

  • Rooms at el PRADO Hotel will be booked for attendees who have a travel time of over 45 minutes to the Academy. Please indicate on your RSVP if you need a hotel.
  • Hotel room rate and tax, parking, and room gratuity will be directly billed to the firm. You will be asked to provide a credit card upon check-in for incidentals.

Ground Transportation

  • Travel expenses, including parking, mileage, taxi, and rideshare apps will be reimbursed after the academy.
  • For those who rent a car, please book along with your flights through Corporate Travel Management and limit to an intermediate or smaller size car. Kindly decline rental insurance as pre-existing firm policies cover all risk. Plan to refuel the car before returning it to avoid high gas charges. If you extend your stay for personal reasons, the rental will be reimbursed at a prorated amount of the total cost.

Meals

  • Breakfast and lunch on Tuesday, Wednesday, and Thursday and dinner on Tuesday and Wednesday will be provided at the Academy.
  • Travel meals on Monday and Friday will be reimbursed up to $100/day.
  • More details to follow.

General

  • After the program, information will be sent on how to submit expenses for reimbursement.
  • If your travel or attendance needs change, contact Corporate Travel Management and Sally Joseph immediately.